Your employer has provided you with access to their Group Medical Insurance. For Marine Benefits to evaluate your coverage, support you in receiving the best potential assistance, and cover the medical expenses we need to obtain and store certain personal and sensitive data about you. With this, Marine Benefits is obliged to have your consent to obtain, process, and share your personal and sensitive data for the provision of the best possible support and service as an insured person under the Marine Benefits insurance plan(s).

We will only collect personal and sensitive data that is required to support you under the insurance agreement, and it will only be stored for as long as it is required to fulfil our obligations by law and under the insurance agreement. This will be for a maximum of ten years when you are covered and a maximum of six years after you are no longer a member of the plan. After the stated time the data will be anonymised.

You are the owner of this data and may therefore at any time ask to view or correct the data we have stored about you. You are also entitled to be forgotten, meaning that you may ask us to delete all the data we have stored on you at any time. In addition, you have the right to withdraw this consent. For more information regarding your rights and how to pursue them, please read our Data Protection Declaration. 

The data we need to obtain to support you under the insurance agreement is:

• Personal Data:
  1. Full name, date of birth, home address, crew ID, rank, employer, management company, vessel. In addition, full name, date of birth, home address of dependents if there are any.
  2. Mobile number, e-mail address
  3. MBAS ID

The details listed in 1) is given to Marine Benefits by the company providing you with the cover. The information in 1) and 3) is also shared with the same mentioned company. In some instances, the information in 1) and 2) is given to Marine Benefits by the person you are the dependent of working at the company. You can at any time correct the data by using our portal or App.

The data mentioned under 1) and 3) is required to identify you as a member, validate coverage as a member, allocate insurance premium, and for the company providing you with the cover to confirm coverage.

The data collected in 1, 2 and 3 is also required to communicate with you in the event of a personal data breach to verify your identity, and to ensure you medical treatment with our Medical Network (medical providers, hospital, doctors).

• Sensitive Data:
  1. Medical data, treatments, ICD 10 diagnostics, and financial data related to the medical treatments received.
  2. Additional sensitive data might be requested based on the plan coverage that you have:
     • Birth certificate.
     • Passport/ID card.
     • Invoice or other proof of costs.
     • Incident reports on board.
     • Death Certificate – with specified cause of death.
     • Certificate from employer that this member is their employee.
     • Latest contract of employee.
     • Bank Information of client or beneficiaries.
     • Additional documentary requirements for minor beneficiaries (country specific with guardianship details).

The information above can be obtained from you, our medical network, or employer providing you with the cover.  

This data is required to evaluate whether treatment is covered, to pay for the treatment, perform statistical analysis on medical cost, and to perform cost containment towards the treating medical facilities. We are also obliged to obtain this information for checking of sanction, corruption, fraud detection, and bribery control. If needed, Marine Benefits AS will request information directly from the Medical Network for claims checking related to the mentioned controls.

All personal and sensitive data will be stored and managed by Marine Benefits AS in a secure location in accordance with the Data Protection Declaration. The data will be shared and obtained from the treating doctor, hospitals and medical providers who are handling your insurance claim. All third parties are obliged to follow the obligations under the Data Protection laws. The data will also be processed by Marine Benefits daughter offices within and outside of EU. The offices are to handle the data in compliance with laws that apply to Marine Benefits AS. The data is stored within EU.

Sensitive data will not be shared with the company providing you with the cover or any other entity unless specifically requested by law or ordered by a competent court.

If the company giving you this cover has implemented a deductible or co-payment scheme, we will share an overview of the deductibles to be collected by that company. The said report will contain your name, MBASID, claims cost and the date of your consult or hospitalisation.

Marine Benefits AS shares the following information with the medical network that will handle you medical booking:

• Full name, date of birth, dependents name and date of birth (if any dependents are registered), MBAS ID, effective date enrolled under the plan and contact information as needed.

The medical network provider is bound by contract to Marine Benefits AS and obliged to follow local law regarding handling of your personal data in additions to requirement set in the contract towards Marine Benefits AS. 

You can access and change your personal data through Marine Benefits AS portal or mobile app. You can also request more information through these applications.

This active consent last for the period that you are covered by an insurance plan. If you are removed from all insurance plans, we will request that you provide new consent.  

You have the right to object to the processing of your data. If this is the case, Marine Benefits can no longer support you with our services.

By accepting this consent, you expressly and voluntarily accept that Marine Benefits AS can obtain the above mentioned personal and sensitive data in accordance with the Data Protection Declaration, and the General Data Protection Regulation as long as you are a member of the Marine Benefits AS insurance Plan.

This consent also applies to your dependents and remains valid until they reach the age of sixteen (16).